Dealers Den

All Lone Star Fur Con Rules for vending as well as the rules from the LSFC Code of Conduct must be followed in addition to the rules listed here. Lone Star Fur Con also reserves the right to amend these rules without prior or posted notice of change. Please visit our website frequently for any changes to the rules.

Vendor Rules

Every entity participating in the sale of goods (Vendor) at Lone Star Fur Con (LSFC) agrees to abide by these Vendor Rules and Regulations and the attendee Code of Conduct. These rules apply to all Vendors regardless of whether the event has begun or ended. 

These rules are designed to ensure the smooth operation of the LSFC Dealers Den and Artists’ Alley and create a positive experience for all Vendors and attendees. Please review and comply with these guidelines. Failure to adhere to these rules may result in penalties, removal from the event venue, or denial of future vending privileges. 

1. Texas Sales Tax 

a. All Vendors must possess a Texas Sales Tax Permit to do business at LSFC. 

b. No Vendor will be allowed to set-up without a Texas Sales Tax Permit on file with the Vendor Coordinator. 

c. Vendors must collect all Taxes and Tariffs required by the State of Texas. 

d. Vendors are responsible for the submission of these taxes to the appropriate offices. 

If you have not received your official certificate before the event you are vending at, please bring a copy of the signed form you faxed/mailed to the Comptroller’s Office with you to the event. 

Note: We highly recommend that you obtain your Texas Sales Tax Permit before the convention. Obtaining a Texas Sales Tax Permit is a free, quick and painless process which can be done online at https://comptroller.texas.gov/taxes/sales/ 

2. Electricity Usage 

Spaces in the Dealers Den and Artist Alley include access to electricity. If a power strip is required, Vendors may request a power strip for $10. 

3. Space Usage 

Use of the space provided is intended for the display, demo, and/or resale of goods and services. Each space comes with one table and two chairs, unless otherwise requested. These requests must be submitted to the Vendor Coordinator prior to set-up, or the table will remain for the duration of the Convention. Certain restrictions apply: 

a. Each Vendor is restricted to the space on top of and immediately behind their table. Side stands may be permitted upon the approval of the Vendor Coordinator. 

b. You may not encroach on your neighbor’s space (including neighbors behind you) without their permission. 

c. Displays that include sounds or lights (including videos) are permitted as long as they are not disruptive, intrusive, or offensive in nature. 

d. Squeakers and other noisemakers are allowed as long as they are not disruptive, intrusive, or offensive in nature. 

e. Bluetooth speakers or other music playing devices, including phones, are not permitted to broadcast in the Dealers Den or Artists’ Alley due to the already excessive noise. If you wish to listen to music, please use earbuds or other headphone devices. 

f. Scented goods may not be compounded in Convention space. 

g. Hotel property and equipment may not be modified in any way. 

4. Prohibited and Restricted Items 

Certain items are prohibited and may not be sold at any event. These prohibited items include (but are not limited to): 

a. AI-Generated Media, in whole or part 

b. Home-made food items not compliant with Texas Cottage Food Production laws. Food produced outside of Texas must still be compliant with local Texas law 

c. Weapons 

d. Prop, or replica weapons that appear or may be perceived as real at the sole discretion of LSFC Staff 

e. Flammable and/or incendiary items (other than candles or incense) 

f. Alcohol, no exceptions 

g. Bootleg or knock-off goods. 

h. Any other item prohibited in the State of Texas or the City of Austin. 

Restricted items are allowed for sale but are subject to certain limitations. The following items and their restrictions are: 

a. Candles and incense 

Candles and incense may not be lit for any reason whatsoever. 

b. Scents and Perfumes 

Scents and perfumes for sale must remain sealed. Samples will be limited if the scents affect other vendors or attendees. 

c. Adult material 

Such materials appealing to a prurient interest, as determined by the Vendor Coordinator or LSFC staff must be censored at all times while on display. Vendors may not openly display or otherwise make such material available to minors under the age of 18. 

Should you have questions about whether an item may or may not be sold, please contact us. Lone Star Fur Con reserves the right to ask Vendors to remove any item from display or sale for any reason. 

5. Vendor Liability 

Vendors Agree to indemnify and hold harmless Lone Star Fur Con, Anthro Outreach LLC, and the event venue with respect to any claim(s), demand(s), damage(s), loss, or expense which may arise in its participation in Vending at Lone Star Fur Con. Lone Star Fur Con, Anthro Outreach LLC, and the event venue are not liable for any personal injury or damage to equipment or property caused by the inappropriate use of hotel equipment. 

6. Layout Changes 

Lone Star Fur Con reserves the right to make changes to any published layout, as needed, at any time. 

7. Vendor Selection 

Lone Star Fur Con performs vendor selection by jury rounds. Each year will have 3 Rounds of juried selection. Only completed applications that have been submitted successfully will be reviewed by the staff of Lone Star Fur Con. Incomplete applications will be filtered out. Jury selection will be determined by a democratic vote of Lone Star Fur Con Staff. Once selection is complete emails will go out no later 30 days after applications close. 

**IMPORTANT** Please add the following emails to your contacts to prevent any delays or emails from going to your spam. This will prevent inadvertent surrender of acceptance if you are chosen to vend at LSFC. LSFC will not be responsible for your email settings preventing you from receiving important updates regarding your application. 

Emails: vending@lonestarfurcon.com; conchair@lonestarfurcon.com 

8. Applications 

Vendor applications are only open for a 1 month period (subject to change) of the year prior to the relevant LSFC event, usually in the Summer period of the year. For our first year, this application will be open for the calendar month of October-November. 

To be considered for a table/space at LSFC Applicants must complete the LSFC Vendor Application Form.  Applications with incomplete or missing information will not be considered. Failure to accept the terms and conditions as outlined or complete all required fields in the application will result in the ‘push’ of an application to the next round, not to exceed two pushes. If an application is not corrected by the second push, the application will not be considered. 

9. Application Pushes 

An application “push” is an application that goes on to the following round of jury selection. A “push” will occur in the event that an application has not been filled out completely, a link to the dealer’s craft has not been provided (if you do not have a link, examples of the dealer’s craft can be sent to vending@lonestarfurcon.com), LSFC Vendor Rules or the LSFC Attendee Code of Conduct has not been accepted. After two “pushes” an application will not be considered for approval. 

10. Table Sales in the Dealer’s Den and/or Artist’s Alley 

All table sales in the Dealer’s Den and Artist’s Alley before, during, and after preregistration are final. Refunds will be handled in accordance with the LSFC Refund Policy. 

11. Vendor Expectations to Satisfy Attendance Needs 

Vendors are expected to pay their invoice for their exhibitor table no later than one month before the convention begins. Once a table is paid for and added to the list of vendors of LSFC for its running year, vendors are expected to check in for their tables no later than 2pm the day the convention begins. 

12. Amendments 

Lone Star Fur Con reserves the right to amend these rules without prior or posted notice.